Use this buyer RFQ preparation framework to prepare a clearer RFQ, compare supply options and reduce avoidable changes between sampling, quotation and shipment.
Core principle: A usable RFQ separates mandatory acceptance criteria from preferences and states the destination, certification, quantity, pack and commercial term.
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The organic RFQ template
A good request for quotation lets a supplier price accurately the first time, without a round of clarifying questions. Copy the template below and complete every field that applies; a one-line “price for organic turmeric” enquiry cannot be quoted reliably.
Company and country:
Contact person:
Product and commercial form:
Botanical identity or variety (if relevant):
Intended use:
Destination country and port:
Required organic certification:
Mandatory specification or acceptance limits:
Required test methods and limits:
First order quantity:
Annual forecast:
Bulk or private label:
Packaging and palletisation:
Preferred Incoterm (with named port):
Sample requirement:
Required shipment documents:
Target delivery date:Field-by-field guidance
- Product and form — state whole or ground, grade and any variety, not just the crop.
- Intended use and destination — these drive certification, testing and labelling.
- Certification — name the programme (EU, USDA and so on); “organic” alone is ambiguous.
- Specification and limits — separate mandatory limits from preferences.
- Quantity and forecast — the first order and the annual view affect price and MOQ.
- Incoterm — always name the port and version, for example “FOB [named port], Incoterms 2020”.
Submit a completed template through the Send an enquiry page.