Use this sample evaluation framework to prepare a clearer RFQ, compare supply options and reduce avoidable changes between sampling, quotation and shipment.
Core principle: A sample is evidence about the submitted material. It is not automatic approval of future production or the shipment lot.
Submit Your Requirement | Send an enquiry
Evaluating an organic product sample
A sample supports a decision, but only if you know what it represents. Before evaluating, record the sample’s basis — is it a general reference, pre-production material, or drawn from a specific lot? A courier sample is not automatically identical to the future shipment.
What to record
- the product, source and date;
- the lot or production basis;
- the quantity and how it was drawn;
- the intended evaluation purpose.
Evaluation criteria
Evaluate only the parameters relevant to your application — for example appearance, colour, aroma, flavour, particle size, and any functional or analytical parameter you will rely on. Test the sample against the agreed specification, not against a vague impression.
What approval means
State explicitly what a sample approval means, because the options carry different commitments:
- visual reference only;
- application-trial approval;
- pre-production approval;
- approval subject to final lot testing;
- approved standard with agreed natural variation.
Keep a retained, sealed reference where useful. The difference between a representative and a lot sample determines how far the approval extends.